ACC Logo 2022

ACC Logo 2021

November 17th - 18th, 2022


Terms and Conditions

General Terms and Conditions of Business of the Aachen Colloquium China Co., Ltd.

  1. Organizer

The Aachen Colloquium China is organized by Aachen Colloquium China Co., Ltd. (one company constituted under civil law).

       2. Services

The type and scope of services is rendered according to the description on the registration form, which is applicable for the respective year, as well as the descriptions on the website and in the applicable program booklet.

  1. Conference Fees

The conference fees contain the access to the conference on all event days as well as the proceedings. All fees are including applicable VAT.

  1. Registration and Registration Confirmation

The registration for the Aachen Colloquium China must be made in writing using the provided registration form, which is valid for the respective year. This means that registrations can be made online at A separate form must be used for each participant. The organizer reserves the right to reject registrations, which were not made using above form. The registrations are considered in the order of their receipt date. Confirmation of a registration is sent to the email address, which was stated during the registration process. However, the registration shall only be regarded as completed after a registration confirmation has been sent by email and payment has been received by the organizer. The organizer reserves the right to deny access to the event to participants who have not paid their invoices in full (i.e. payment not received in the account of the organizer) prior to the beginning of the event. Any side agreements must be made in writing.

  1. Payment Terms

The participant must pay the participation fee in full before the event. After receiving the full participation fee, the organizer shall issue an invoice and immediately mail it to the address specified on the registration form. Copies of invoices may be used as proof for attendance. Payment can be made by bank transfer or WeChat. If the participant makes the payment by bank transfer outside of China, the bank remittance expenses within and outside China arising therefrom shall be borne by himself/herself.

  1. Participant Limitations

The organizer reserves the right to limit the maximum number of participants. The registrations are considered in the order of their receipt date. If the limit for the maximum number of participants has been reached, all other interested applicants, which can no longer be registered, will be notified. These applicants can apply to be put on a waiting list on written request. Successors shall be notified of the possibility of participation at short notice.

  1. Image and Video Recordings

The participants agree that photographs and video recordings shall be made and published by the organizer, who owns the property rights. Any objections must be made in writing prior to the end of the event. Participants shall not be entitled to take photographs or make audio or video recordings during the event. In the event of any non-observance of the above, the organizer reserves the right to exclude participants from the event.

  1. Exhibition and Sponsoring

For exhibitors/sponsors, separate general terms and conditions of business shall apply. These terms and conditions can be viewed on the event website and requested from the organizer at any time.

  1. Lecture Program

In exceptional circumstances the organizer reserves the right to change the program at short notice. The lecturers shall be solely responsible for the content of their lectures. The organizer shall not be liable.

  1. Privacy

The organizer wishes to point out that the participant data is stored, secured and processed electronically in a file. The organizer uses this data for promotional purposes in connection with the Aachen Colloquium. If participants do not agree with such usage, they must object in writing. The data shall not be forwarded to third parties.

  1. Cancellation by the Organizer

The organizer is entitled to cancel the event for reasons for which neither it nor the participant is responsible, such as the absence of speakers due to illness or cases of force majeure as well as official or legal prohibitions or restrictions in connection with the coronavirus pandemic. Furthermore, the organizer reserves the right to cancel a lecture or a session without substitution in case of a speaker’s absence due to illness. Refunds for individual lectures or sessions shall not be possible.

  1. Cancellation by the Participant

If a participant is not able to attend the event, he shall notify the organizer immediately in written form before November 1st. In this case, fees which have already been paid, shall be reimbursed in full. In the event of a cancellation, the entitlement to receipt the proceedings shall become void. In case a participant is prevented from participation due to illness and wants to rescind from the contract due to this reason, the participant shall submit a medical certificate to the organizer immediately, stating the absence due to illness for the entire duration of the event. In this case, the administrative charge shall become void and fees, which have already been paid, shall be reimbursed in full. In the event of a cancellation due to illness, the entitlement to receipt the proceedings shall become void.

Participants are not entitled to a reduction, retention or set-off, unless these claims are undisputed and legally binding in writing.

  1. Rebooking by the Participant

If unable to attend the event, participants shall be entitled to nominate a replacement participant free of charge. If the replacement participant does not fulfill the same conditions as the original participant, for example if he is not entitled to a discount, which was granted to the original participant, the difference shall be paid immediately. Changes of participants shall be submitted in writing prior to the beginning of the event and include all personal data. The official registration form must not be used for the notice of change.

  1. Proceedings

The proceedings will be available online after all unpaid invoices have been paid. The organizer reserves the exclusive rights to the proceedings. They must not be reproduced, digitalized, published, distributed, provided for downloading, used for other events or provided to third parties without the explicit written permission of the organizer. Licenses for the in-house distribution can be applied for in writing from the organizer.

  1. Court of Law and applicable Law

The contractual relationship shall exclusively be subject to Chinese law and exclude any provisions of the international private law. Beijing Arbitration Commission shall be the place of jurisdiction.


General Information by the Aachen Colloquium China Co., Ltd.

  1. Registration

Due to a possible limitation of the number of participants, the organizer recommends that participants register early.

  1. Conference Language

The lectures will be interpreted simultaneously into Chinese and English. The proceedings will be published in English only.

  1. Registration Process
    • Register in writing (online)
    • Receive the confirmation
    • Wait for the payment request and pay
    • Registration is completed after receipt of payment
  1. Delayed Payment

According to our general terms and conditions of business the participant fees must have been paid in full and received in the organizer’s account at the beginning of the event (see terms and conditions section 5). If you are unable to comply with these conditions please contact the organizer immediately.

  1. Ordering Proceedings

Licenses for individual usage or in-house provision of proceedings and individual articles can be ordered from the organizing team in writing.



Download these »Terms and Conditions«

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