ACC Logo 2022

ACC Logo 2021

November 17th - 18th, 2022

2022年11月17日–18日

参会者注册

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北京亚琛会议有限公司一般业务条款与条件

 北京亚琛会议有限公司一般业务条款与条件

  1. 主办方

中国亚琛年会由北京亚琛会议有限公司(根据公司法成立的公司)主办。

  1. 会费

会费的类型和范围根据注册表上的说明(适用于相应年份),以及网站和适用的活动手册上的说明来呈现。注册参加中国亚琛年会既不包含酒店房间的预订,也不包含参会人员的差旅或交通。

  1. 会费涵盖项目

会费包括所有活动日的展览和讲座入场费、数字媒体会议文件、休息期间的酒水和点心以及两顿午餐(含酒水)。会费还包括参加晚间活动的费用,除非晚间活动的所有位置已经被占用(见第6条)。所有会费均含适用的增值税。

  1. 注册及注册确认函

中国亚琛年会的注册登记必须使用所提供的注册表以书面形式进行,注册表在相应年份内有效。参会人员可以访问aachen-colloquium-china.comhttp://www.acc-china.net/,在线上注册,也可以通过PDF注册表(需打印版本)进行注册。参会人员需一人一表进行注册。如果未使用上述任何一种表格进行注册,则主办方保留拒绝权。注册申请按主办方收到申请的日期顺序进行办理。注册确认函将被发送到注册过程中指明的电子邮件地址。但是,只有在主办方通过电子邮件发送注册确认函并收到付款后,注册才视为完成。主办方保留在活动开始前拒绝未全额支付发票(即主办方账户未收到款项)的参会人员参加活动的权利。任何附带协议必须以书面形式达成。

  1. 付款方式

申请人须在会议前全额支付会费,主办方收到全额会费后开具发票并立即邮寄到注册表上指定的地址。发票复印件可作为参会证明。付款可以通过银行转账或微信支付。如果付款来自境外,付款人承担由此产生的中国境内和境外的银行汇款费用。申请人在会议开始前现场支付会费,发票将于会后开具并邮寄到注册表上指定的地址。

  1. 参会人数限制

主办方保留限制参会人数上限的权利。注册申请按主办方收到申请的日期顺序进行办理。如果注册人数已达上限,所有其他感兴趣的但不能进行注册的申请人,将会收到通知。无法进行注册的申请者可通过书面申请列入轮候名单。此类等候人员将在短时期内被告知参会的可能性。

  1. 照片和录像

参会人员同意照片、录像由主办方制作和出版。因此,在活动过程中,个人肖像权应授权给主办方。如有异议,必须在活动结束前以书面形式提出。参会人员无权在活动期间拍照、录音或录像。如果有任何不遵守上述规定的情况,主办方保留要求参会人员退出活动的权利。

  1. 保险

如果在活动期间发生事故,主办方的责任保险将涵盖所有损失。但参会人员故意造成事故的,则上述规定不适用。对于因展台或展台部件引起的事故,相应参展商应承担全部责任。主办方义务从筹备日开始,至展台拆除日基本结束。

  1. 展览

对于参展商,应适用单独的一般商业条款和条件。这些条款和条件可在活动网站上查看,并可随时向组织者索取。

  1. 讲座

在特殊情况下,主办方保留在短时间内更改讲座的权利。讲师应全权负责其讲座的内容。主办方不承担任何责任。

  1. 隐私权

主办方指出参会人员数据以电子方式进行储存、保护和处理,并放在一个文档中。这些数据将被用于与亚琛年会有关的宣传。如果参会人员不同意使用此类数据,其必须以书面形式提出异议。此类数据不得转发给第三方。

  1. 主办方的取消

如果发生不可抗力事件或主办方无法控制的其他情况,则年会的举办权无效。在此类事件中,除不可抗力事件外,主办方同意通过电子邮件通知参会人员取消活动,并全额退还参会人员已支付的费用。但是,讲师和会议主持人的费用不可退还。只有在主办方明显有过错的情况下,方可报销参会人员的费用。

  1. 参会人员的取消

如果参会人员无法参加会议,其应在11月1日前立即以书面形式通知主办方,该情况下,其已支付的费用应全额退还。如取消,则无权收到会议文件。参会人员不得享有减少、保留或抵消的权利,除非这些权利是无可争议的,并以书面形式合法证明。如果参会人员因病无法参加会议,并希望因此解除合同,参会人员应立即向主办方提交一份医疗证明,证明其在整个活动期间因病缺席。在该情况下,已经支付的会费将全额退还。在因病取消的情况下,无权索要会议文件。因新冠疫情,相关的官方或法律禁令或限制,导致参会人员无法出行的,其可取消参会。在这种情况下,主办方将向参会人员退还会费,但不赔偿酒店和差旅费等其他费用损失。

  1. 活动形式的适用

如果主办方,因新冠疫情和相关官方或法定禁令或限制,决定举办线上活动,以保护员工、参会人员、参展商或其他活动参与者的健康,其应立即通知各参会人员,同时告知其新的服务范围和调整后的会费。在这种情况下,参会人员应有特殊的终止权,其必须在收到主办方通知后14天内行使终止权,或者,如果少于14天,则从主办方通知后一直到活动开始前行使终止权。如果参会人员未在适当时间以文本形式(如电子邮件、信函)行使特殊终止权,则合同关系应在条件变更后继续存在。如果参会人员已支付会费,主办方将退还调整后的会费差额。如果与新冠疫情相关的法律或官方要求与会议举办有关,导致不成比例的努力或与会议的性质不相容,则主办方也有权享有上述权利。该情况下,上述规定应适用。参会人员无权因行使其特殊终止权或将活动作为线上活动而非线下活动举行而获得任何费用或损失索赔。

  1. 参会人员重新预订

如果无法参加活动,参会人员有权免费提名替代人员。如果替代参会人员未满足与原始参会人员相同的条件,例如,如果其无权获得授予原始参会人员的折扣,则应立即支付差额。参会人员的变更应在活动开始前以书面形式提交,并应包含所有个人资料。官方注册表不得用于变更通知。

  1. 会议文件

会议文件只能在现场发放。如果参会人员未在现场接收这些文件,在支付所有未付发票后,可通过书面要求主办方将这些文件发送至其邮箱。主办方保留对本次会议文件的专有权利。未经主办方明确书面许可,文件不得复制、数字化、出版、分发、提供下载、用于其他活动或提供给第三方。可向主办方书面申请内部分发许可。

  1. 其他社交活动

参会人员和陪同人员可参加其他社交活动。这些活动的费用不包括在参会人员会费中,必须单独支付。如果取消,则适用与取消参与会议相同的条件(见第13条)。

  1. 法院和适用法律

本合同关系只适用于中国法律,不适用于国际私法的任何规定。管辖地为北京仲裁委员会。

 

北京亚琛会议有限公司的一般信息

1.   注册
由于参会人数可能有限,宴会厅容量有限,主办方建议参会人员提前注册。

2.   会议语言
讲座将被同时翻译成中文和英文,并且免费提供同声传译的耳机。会议文件只提供英文版。

3.   活动办公室
活动现场办公室的开放时间将在网上公布。

4.   酒店
中国亚琛年会的注册登记不包含任何酒店房间预订。每位参会人员负责预订自己的住宿。由于主办方预留的客房有限,建议您提前预订酒店。主办方友情提示,活动前临时预订酒店成本高。酒店保留提供享受特殊房价和免除房价的权利。

5.   行程
中国亚琛年会的参会人员需自行负责行程安排。

6.   注册流程
1) 以文本方式进行注册(在线上注册以及发邮件)
2) 接收确认函
3) 依照银行账号信息付款
4) 主办方收到付款后,注册完成
5) 在现场领取会议文件

7.   延迟付款
根据我方的一般业务条款和条件,参会人员费用必须在活动开始前全额支付并到达主办方账户中(见条款和条件第5条)。如果您无法遵守这些条件,请立即联系主办方。

8.   会议文件订阅
可以向主办方以书面形式订购个人或企业内部使用会议文件和单独文章的许可。

联系方式

联系人

 

 

联系方式 范围 联系方式
Ms. Daniela Blank 一般信息 该邮件地址已受到反垃圾邮件插件保护。要显示它需要在浏览器中启用 JavaScript。
电话: + 86 185 1217 4952
Ms. Sandra Jaksch 一般信息, 演讲者 该邮件地址已受到反垃圾邮件插件保护。要显示它需要在浏览器中启用 JavaScript。
电话: +49 241 80 48241
Ms. Kerstin Uhing, B.A. 印刷品 该邮件地址已受到反垃圾邮件插件保护。要显示它需要在浏览器中启用 JavaScript。
电话: +49 241 8861 205
Ms. Janice Sievers

参与者, 会计, 印刷品

该邮件地址已受到反垃圾邮件插件保护。要显示它需要在浏览器中启用 JavaScript。
电话: +49 241 8861 120
Ms. Eva Kaussen, B.A. 公共关系 该邮件地址已受到反垃圾邮件插件保护。要显示它需要在浏览器中启用 JavaScript。
电话: +49 241 80 27656
传真: +49 241 80 22341
Mr. Robert Mauerer, M.Sc. 会议活动安排 该邮件地址已受到反垃圾邮件插件保护。要显示它需要在浏览器中启用 JavaScript。
电话: +49 241 80 48020
传真: +49 241 80 22341
Mr. Gunnar Böttcher, M.Sc. 会议活动安排 该邮件地址已受到反垃圾邮件插件保护。要显示它需要在浏览器中启用 JavaScript。
电话: +49 241 80 25705

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Technical Equipment Requirements

Privacy

Privacy

Thank you for visiting our website and for your interest in our services.

1. Subject matter and scope of the privacy statement

The protection of your data is important to us! We would therefore like to provide you with comprehensive, transparent and understandable information on the handling of personal data by Aachen Colloquium China Co., Ltd. ("ACC") within the scope of the following explanations. With the help of our privacy policy, you can find out for what purposes, to what extent and in what way we process personal data about you and what rights you are entitled to as a person affected by data processing.

This data protection declaration also fulfils our information obligations under Articles 13 and 14 of the General Data Protection Regulation (GDPR).

This information refers not only to data processing processes in connection with the use of our website, but also to other processing processes for which we refer to this data protection declaration.

Under sections 2, 3, 4 and 5 you will find general information regarding data protection law. If you wish specific information on data processing within the scope of using our website, the functions within the framework of organizing the colloquium or communicating with the ACC, you will find it under sections 6 and 7. "our website" in the sense of this privacy policy refers to the main page available at www.aachen-colloquium-china.com a as well as all underlying websites without externally linked third-party websites, the contents of which are beyond our control.

 

2. Terms used

Within the scope of this privacy policy we use, as far as possible, the definitions defined in Article 4 GDPR by the European regulator. In order to make the explanations in this privacy policy as simple as possible, we would like to introduce the most important definitions below.

Personal data” means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Restriction of processing” means the marking of stored personal data with the aim of limiting their processing in the future.

Profiling” means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or movements.

Pzeudonymisation” means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

Controller” means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

Processor” means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

Recipient” means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

Third Party” means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data.

Consent” of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her

 

3. Name and contact details of the controller

“Controller“ in the sense of data protection law, i.e. the body which alone or jointly with others decides on the purposes and means of processing personal data, is in this case the:

Aachen Colloquium China Co., Ltd.
Chaoyang District, Beitucheng East Road, No. 4, Building 1, 1st Floor, Room 1077
200019 Beijing
China

Email: 该邮件地址已受到反垃圾邮件插件保护。要显示它需要在浏览器中启用 JavaScript。
Website: www.aachen-colloquium-china.com

For the purposes of this privacy policy, "we" always refers to the aforementioned controller.

We have designated Aachener Kolloquium Fahrzeug- und Motorentechnik GbR, Steinbachstraße 7, 52074 Aachen, Germany, as representative in the European Union in terms of Article 27(1) GDPR.

If you have any questions regarding the processing of your personal data, you may contact Aachener Kollouium Fahrzeug- und Motorentechnik GbR at any time

 

4. Privacy questions

If you have any questions or other concerns regarding privacy, please feel free to contact us at any time using the contact details above.

5. General information on data protection

The following explanations provide you with general information on data protection law, in particular on which legal bases we may rely on the processing of personal data (cf. Section 5.1) and which rights data subjects have (cf. Section 5.5).

This information applies generally and in all cases in which we process personal data.

5.1. Legal basis for the processing of personal data

Any processing of personal data is only legal if it can be based on a legal basis which allows such processing. The European regulator has provided the following legal bases for the processing of personal data. We would like to give you an overview of these in the following. In any case, we provide information on the respective legal basis on which we base concrete processing.

5.1.1. Consent

According to Article 6 para. 1 letter a GDPR, we are entitled to process personal data if we have obtained the data subject's consent for one or more specific processing purposes.

5.1.2. Fulfilment of contract and pre-contractual measures

Article 6(1)(b) of the GDPR allows us to process personal data if this is necessary for the performance of a contract to which the data subject is a party or for the implementation of pre-contractual measures taken at the data subject's request.

This legal basis is particularly applicable to enquiries in connection with the provision of services, in particular in connection with the organization of the Aachen Colloquium China.

5.1.3. Fulfilment of a legal obligation

Processing of personal data is also permitted under Article 6(1)(c) of the GDPR if this is necessary for processing in order to fulfil a legal obligation to which we are subject as data controllers.

These include in particular tax obligations.

5.1.4. Vital interest

Article 6(1)(d) GDPR allows the processing of personal data when necessary to protect the vital interests of the data subject or another natural person.

We may use this legal basis to process personal data in special cases, e.g. if we pass on personal data to third parties, in particular rescue services, in the event of accidents.

5.1.5. Assignment in the public interest or exercise of sovereignty

In accordance with Article 6 para. 1 lit. e GDPR, we may exceptionally also process personal data if this is necessary for the performance of a task in the public interest or in the exercise of official authority delegated by the controller.

This would be the case, for example, if we are entrusted with a public task and process personal data in carrying out this task.

5.1.6. Prevailing interest of the controller or a third party

Finally, in accordance with Article 6(1)(f) GDPR, we may base the processing of personal data on the fact that this is necessary to safeguard our legitimate interests or those of a third party, unless the interests or fundamental rights or freedoms of the data subject, which require the protection of personal data, prevail, in particular where the data subject is a child.  According to the European regulator, a legitimate interest may arise in particular from an existing customer or employment relationship and the interest of the controller for direct advertising. The assessment decision shall in particular take into account whether the data subject can reasonably foresee, at the time when the personal data are collected and in view of the circumstances in which they are collected, that processing for this purpose may take place.

The following interests of the ACC in particular are conceivable as legitimate interests for processing on the basis of the legal basis described:

  • Improving our products and services;
  • Planning, implementation and improvement of our marketing activities;
  • Acquisition of participants, exhibitors, speakers and other event-related participants, e.g. advertising customers etc.

5.2. Obligation to provide personal data; consequences of failure to provide such data

The European regulator provides for data subjects to be informed of existing obligations to provide personal data and of the consequences of failure to provide personal data when personal data are collected from the data subject. We inform about this individually in the specific case of processing.

Certain legal provisions may require the provision of personal data of the data subject. This may result in particular from tax regulations or regulations on money laundering prevention.

If necessary, contractual regulations may also prescribe the provision of personal data of the data subject or the provision of personal data is required for the conclusion of a contract. For the conclusion of a contract, for example, we need the name of the contractual partner. For the execution of a delivery we need a delivery address.

For certain legal reasons, you may be required to provide us with personal information. If this is the case, we will expressly point this out to you in individual cases. As a rule, there is no contractual obligation to provide personal data. In individual cases, however, you may be required by contract to provide personal data. We will expressly point this out to you in individual cases.

Failure to provide personal data can have legal disadvantages for you, such as the loss of legal positions. If there is a legal obligation to provide information, there may be the threat of legal disadvantages. A contractual obligation or requirement for the purpose of concluding a contract may have the consequence that a breach of contractual obligations exists or a contract cannot be concluded. We will explicitly inform you of this in each individual case.

If you have any questions, please do not hesitate to contact us at any time using the above contact details to obtain information on the existence of provisioning obligations and consequences of failure to provide.

 

5.3. Origin of data

If we have not collected the personal data from the data subject, the European regulator provides for the data subject to be informed of the source of the data and, where appropriate, whether they come from publicly available sources.

We always provide information about the respective source of the data in the specific individual case. We use data from publicly accessible sources in particular when we check and correct obviously incorrect addresses with the help of an Internet search.

5.4. Recipients and categories of recipients of personal data

We only pass on personal data to third parties in justified cases. To this end, we have either obtained the consent of the person concerned in advance or base the disclosure on another legal basis, in particular for the execution of a contract or the necessity to safeguard our legitimate interests. We will inform you about this in the specific individual case.

Recipients of personal data who are generally considered in certain situations are:

  • The Aachener Kolloquium Fahrzeug- und Motorentechnik GbR
  • The Institute for Automotive Engineering (ika) and the Chair of Thermodynamics of Mobile Energy Conversion Systems (tme) of RWTH Aachen University as our organizational partners;
  • Shipping service providers that we commission with the delivery of goods and other items;
  • Banks and other payment service providers we use to process payments.

As part of our activities, in particular in connection with the organization and execution of the colloquium, including all related tasks and responsibilities, we use data processors on behalf. Forwarding your data to these processors requires strict compliance with the regulations of the GDPR. Data processors on our behalf are only allowed to process the data for our purposes but not for their own.

5.5. Rights of the data subject

As the data subject, you have numerous rights granted by the European regulator, so-called “rights of data subjects”. We would like to present these to you in a transparent and comprehensible way. Please note that the following description is neither intended to replace the wording of the relevant regulations nor to restrict the rights to which you are legally entitled by the following explanations.

If you have any questions about the rights of the data subjects or would like to exercise your rights of data subjects, you can contact us at any time using the contact details provided.

5.5.1. Right to confirmation and information

Any data subject has the right to request confirmation from the controller as to whether personal data concerning him/her are being processed and, if so, the right to request information on such personal data and on the following information:

  • the processing purposes;
  • the categories of personal data to be processed;
  • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
  • if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration;
  • the existence of a right of rectification or deletion of personal data concerning him/her or of a restriction on processing by the controller or of a right of opposition to such processing;
  • the existence of a right of appeal to a supervisory authority;
  • if the personal data are not collected from the data subject, all available information on the origin of the data;
  • the existence of automated decision-making, including profiling in accordance with Article 22 (1) and (4) GDPR and, at least in these cases, meaningful information on the logic involved and the scope and intended impact of such processing on the data subject.

Where personal data are transferred to a third country or an international organisation, the data subject shall also have the right to be informed of the appropriate guarantees relating to the transfer.

The data subject also has the right to obtain from the controller a free copy of the personal data which are the subject of the processing, provided that the rights and freedoms of other persons are not affected.

In special cases, the right may also be limited by the provisions of Sections 27 (2), 28 (2), 29 (1) sentence 2 and 34 BDSG.

Please contact us at the above contact details if you wish to exercise these rights.

5.5.2. Right of rectification

A data subject shall have the right to request the controller to rectify any inaccurate personal data concerning him/her without delay and, taking into account the purposes of the processing, to request the completion of incomplete personal data, including by means of a supplementary declaration.

Please contact us at the above contact details if you wish to exercise these rights.

5.5.3. Right of erasure („Right to be forgotten“)

Any data subject shall have the right to require the controller to delete personal data concerning him/her immediately, provided that one of the following reasons applies:

  • the personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
  • the data subject withdraws his/her consent on which the processing referred to in Article 6(1)(a) or Article 9(2)(a) GDPR was based and there is no other legal basis for processing.
  • the data subject objects to processing under Article 21(1) GDPR and there are no overriding legitimate grounds for processing or the data subject objects to processing under Article 21(2) GDPR.
  • the personal data have been processed unlawfully.
  • the erasure of personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the controller is subject.
  • the personal data have been collected in relation to information society services provided in accordance with Article 8(1) GDPR.

Where the controller has made the personal data public and the controller is obliged to delete them for one or more of the above reasons, the controller shall take appropriate measures, including technical measures, taking into account the available technology and implementation costs, to inform data processors who handle the personal data that a data subject has requested the erasure of all links to such data or of copies or replications of same.

The right to erasure according to the above description does not exist if the processing is necessary for certain reasons specified in Article 17 para. 3 GDPR (in particular, for example, to fulfil a legal obligation or to assert, exercise or defend legal claims).

The right may also be limited in special cases by the provision of § 35 BDSG.

If one or more of the above reasons apply and you would like to have the data stored by ACC erased, please contact us using the contact details given above.

5.5.4. Right of restriction of processing

Any data subject shall have the right to require the controller to restrict processing if one of the following conditions applies:

  • the accuracy of the personal data is disputed by the data subject for a period which enables the controller to verify the accuracy of the personal data.
  • the processing is unlawful and the data subject refuses to have the personal data erased and instead requests that the use of the personal data be restricted.
  • the controller no longer needs the personal data for the purposes of processing, but the data subject needs them to assert, exercise or defend legal claims.
  • if the data subject has lodged an objection to the processing referred to in Article 21(1) DSGVO until it has been established whether the controller justified grounds outweigh those of the data subject.

If you wish to exercise this right, please contact us at the above contact details.

5.5.5. Right of data portability

Any data subject shall have the right to receive the personal data relating to him/her which he/she has provided to a controller in a structured, current and machine-readable format and shall have the right to transmit such data to another controller without interference by the controller to whom the personal data have been provided, on condition that  

  • processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a) GDPR or on a contract pursuant to Article 6(1)(b) GDPR, and
  • processing is carried out using automated methods.

If the data subject exercises this right, he or she also has the right to have the personal data transferred directly by one data controller to another data controller, provided that this is technically feasible and provided that the rights and freedoms of other persons are not affected by this.

The right of erasure (“right to be forgotten”) remains unaffected by the right to data portability. The right to portability of data shall not apply to processing necessary for the performance of a task in the public interest or carried out in the exercise of official authority delegated to the controller.

If you wish to exercise this right, please contact us at the above contact details.

5.5.6. Right to object to processing

Any data subject has the right to object at any time to the processing of personal data concerning him/her on the basis of Article 6(1)(e) (task in the public interest or exercise of sovereign power) or f (prevailing interest of the controller or a third party) GDPR for reasons arising from his/her particular situation. This also applies to profiling based on these provisions.

In the event of an objection, the ACC will no longer process the personal data unless it can prove compelling grounds for processing that outweigh the interests, rights and freedoms of the data subject or the processing serves to assert, exercise or defend legal claims.

Where personal data are processed for the purpose of direct marketing, any data subject shall have the right to object at any time to the processing of personal data concerning him/her for the purpose of such advertising, including any profiling related to such direct marketing.

In addition, any data subject shall have the right to object to the processing of personal data concerning him/her for reasons arising from his particular situation, for scientific or historical research purposes or for statistical purposes in accordance with Article 89(1) GDPR, unless such processing is necessary for the performance of a task in the public interest.

In connection with the use of information society services, notwithstanding Directive 2002/58/EC, the data subject may exercise his/her right of objection by means of automated procedures using technical specifications (objection using technical means “by default”).

The right can be limited in special cases by the regulation of § 36 BDSG.

Please contact us at the above contact details if you wish to exercise these rights.

5.5.7. Rights relating to automated decisions in individual cases (including profiling)

Any data subject shall have the right not to be subject to a decision based solely on automated processing (including profiling) which has legal effect against him or her or significantly affects him or her in a similar manner. This does not apply if the decision

  • is necessary for the conclusion or performance of a contract between the data subject and the controller;
  • is admissible by law of the Union or of the Member States to which the controller is subject and that law contains appropriate measures to safeguard the rights, freedoms and legitimate interests of the data subject; or
  • with the explicit consent of the data subject.

If the decision to conclude or perform a contract between the data subject and the controller is necessary or is taken with the express consent of the data subject, the ACC as controller shall take appropriate measures to safeguard the rights, freedoms and legitimate interests of the data subject. This includes at least the right to obtain the intervention of a person by the controller, to state his own position and to challenge the decision.

The right can be limited in special cases by the regulation of § 37 BDSG.

Please contact us at the above contact details if you wish to exercise these rights.

5.5.8. Right to object to data protection consent

Any data subject has the right to object to the processing of personal data at any time. The revocation of consent shall not affect the legality of the processing carried out on the basis of the consent until withdrawal.

The objection can be declared by post, e-mail, fax or by any other means provided by ACC (e.g. a corresponding link in an e-mail).

In the event of withdrawal, the stored data will be erased immediately unless the person concerned has expressly consented to further use of the data in this regard or a further use of the data has been reserved, which is legally permitted and about which ACC has informed.

5.5.9. Right to lodge a complaint

Each data subject has the right to complain to a competent supervisory authority (see Article 51 GDPR) under Article 57(1)(f) and (2) GDPR.

5.6. Duration of storage or criteria for determining the storage period

If we provide a specific storage period for certain personal data, we will inform you of this in the individual case. If we are unable to specify the concrete duration of the storage, we will inform you of the relevant criteria for determining the particular storage period.

In principle, the duration of the storage of personal data is measured according to the respective legal retention periods. For example, we store certain personal data for the duration of retention periods prescribed by commercial or tax law.

As far as personal data are required for the defense or enforcement of claims, they are stored until the expiry of relevant limitation periods, unless the reason for this no longer applies, or for other reasons a longer storage period is possible.

After expiry of these periods, the corresponding data will be routinely erased, unless they are no longer required for contract execution or contract initiation and/or if we have no legitimate interest in further storage, including in favor of a third party.

5.7. Automated decision making/Profiling

In principle, we do not use automated decision making processes/profilings

If, in exceptional cases, credit information is obtained about a natural person, we will inform the data subject separately.

5.8. Intended transfer to third countries

The European regulator provides that data subjects must be informed as to whether the controller intends to transfer the personal data to a recipient in a third country or an international organisation and whether an adequacy decision is available or lacking or there are equivalent guarantees, including information on how these can be obtained.

In principle, ACC neither transfers personal data to a third country nor does it intend to do so. Should this deviate from the aforementioned principle in individual cases be intended or take place, we will inform the data subject separately.

6. Use of our website

In this section we would like to inform you in detail about which personal data we process for which purposes in the context of using our website.

For security reasons and to protect your personal data and other confidential content, this data is transmitted in encrypted form when using the website. You can recognize an encrypted connection by the character string “https://” and the lock symbol in your browser line.

6.1. General information on the processing of personal data on our website

As part of your informational visit to our website, i.e. if you do not use any of the registration functions or provide us otherwise with information, we only collect such technical information that your browser transmits to our server each time you visit the website. The following information can be collected:

  • Information about the accessing device: operating system, browser and version information;
  • If applicable: the website from which our website was redirected (referrer information);
  • Date and time of access;
  • IP (Internet Protocol) address of the device used to access our website; the IP address is recorded only to 2 bytes (e.g. "192.168.xxx.xxx");
  • file request.

The information is stored on our servers as part of an automatically generated log file. We do not draw any conclusions about the identity of the visitor from the information collected.

We use this information to optimize the presentation of our website, to optimize the functions and content and to statistically evaluate the number of visitors to our website or certain contents. In the event of a hacker attack on our website, necessary data may be made available to the law enforcement authorities.

The legal basis for processing the information includes the following:

  • Processing for the protection of legitimate interests (Article 6 para. 1 lit. f GDPR): Justified interests are the increase of the satisfaction of the visitors and improvement of the services and products of ACC.;
  • fulfilment of a legal obligation (Article 6 para. 1 lit. c GDPR), as far as we are obliged to surrender the data to criminal prosecution or regulatory authorities or on a civil law basis.

Recipients of the data may be our shareholders or organizing partners, or, if the respective conditions are fulfilled, law enforcement or regulatory authorities or comparable bodies to prevent and defend against misuse of our Internet presence.

The provision of the information is not required by law or by contract or is necessary for the conclusion of a contract and there is no obligation to provide personal data. Please note, however, that information is collected automatically when you visit our website. If you prevent - for example with the help of appropriate tools - the provision of data (e.g. the transmission of the screen size, the device used or the browser used), certain functions of our Internet presence can no longer be displayed or used correctly.

Log files are automatically deleted after seven days, unless a longer storage period is required in the event of violations to clarify and enforce claims and for criminal prosecution.

Subject to the conditions specified in more detail, you are entitled to the rights of the data subjects referred to in Section 5.5.

 

6.2. Cookies and services of third parties

6.2.1. Cookies

On some of our pages we use so-called "session cookies" to make it easier for you to use our websites. Cookies are small text files which are only stored on your hard disk for the duration of your visit to our : They are deleted automatically after 30 minutes of inactivity or after closing the browser, depending on your browser settings.

Cookies do not affect your PC or the data stored on it. Cookies do not allow access to the contents of your hard disk.

The provision of the information is not required by law or contract and there is no obligation to provide personal data. If you do not wish cookies to be used, you can make use of your Internet browser's option to deactivate the setting of cookies and thus permanently object to the use of cookies. You can delete cookies that have already been saved at any time using the corresponding option in your Internet browser or with the help of other software programs.

As a precaution, we point out that not all functions of our website may be available if you make use of the option to deactivate the setting of cookies.

If we process personal data with the help of cookies, this is done to protect the above-mentioned legitimate interests in accordance with Article 6 para. 1 lit. f GDPR.

Subject to the conditions described in more detail, you are entitled to the rights of the data subjects referred to in Section 5.5.

6.2.2. Zoom

We will provide the lecture program of our online conference via the software "Zoom". If you access the links, personal data may be transferred, for the processing of which the respective provider is solely responsible.

Here you can find further information about data protection at Zoom: https://zoom.us/privacy

6.2.3. Links to external offers

There may be the opportunity to access external links. If you access these links, personal data may be transferred, for the processing of which the respective provider is solely responsible.

Please note the separate data protection information provided for this purpose.

6.3. Web analytics

We respect your right to privacy and, therefore, we do not use web analytics services.

6.4. Contact and contact form

On our website we offer you the opportunity to contact us in various ways. You can choose to contact us by e-mail, fax or telephone.

When you contact us by e-mail, we collect the data you provide, in particular your e-mail address and, if specified, the name and a telephone number, as well as the date and time you contacted us, if applicable, and other information you provided, so that we can process your request.

If you contact us via the telephone or fax number provided on our website, we will collect the data you provide, in particular your telephone and/or fax number, the date and time you contacted us, and other information you provided in order to process your request.

We process the data for the protection of legitimate interests in accordance with Article 6 para. 1 lit. f GDPR as a legal basis. Our legitimate interest is to be seen in the provision of services and possible expansion of our customer base. If you contact us with reference to a specific contractual relationship or the initiation of a contractual relationship, we can also base the processing on Article 6, para. 1, lit. b GDPR for contract fulfilment or within the framework of a pre-contractual measure.

The provision of the information is neither required by law nor by contract, nor is it necessary for the conclusion of a contract. There is also no provision obligation. If you do not provide us with certain information, we may not or only to a limited extent be able to process your request. Exceptionally, for legal reasons, it may be necessary for you to provide us with certain information in order to be able to process declarations with legally binding effect, for example for the conclusion or execution of a contract.

Data collected in the course of contacting or contact inquiries will be stored for as long as their processing and any measures that may follow make this necessary. We erase the data after a storage is no longer necessary or limit the processing, if legal storage obligations exist.

Subject to the conditions described in more detail, you are entitled to the rights of the data subjects referred to in Section 5.5.

6.5. Organizing Functions Colloquium

On our website we offer you numerous possibilities to register as a participant or provider for the colloquium and the respective event elements or to book services. In doing so, we collect personal data.

Please note that in all cases described below, you are entitled to the rights of the data subject under the conditions described in detail in Section 5.5. If the registration and transmission of the personal data concerning you was not initiated by yourself (for example, if the registration is carried out by a third person on your behalf), we receive the data provided by this third person. In individual cases, we make use of publicly accessible sources such as an Internet search engine, the telephone directory or the "Yellow Pages" to correct incorrect or incomplete information.

The registration and ordering functions require the specification of certain personal data which are required for the execution of the contract within the scope of the conclusion of the contract. The required fields are marked with an asterisk. Further information is only required or voluntary in certain cases.

The provision of data within the scope of the registration and ordering functions is usually necessary for concluding a contract or to be able to check an entitlement for discounts. In all other respects, however, there is no obligation to provide any further information. However, we would like to point out that not all ACC functions or services may be available to you.

The data collected, which is required for the conclusion or execution of a contract, will be used for the duration of the contract and - insofar as it is required for the enforcement or defense of claims - as a rule for the duration of the enforcement or defense of the claims within the statutory limitation periods, unless retention periods under commercial or tax law require longer storage or a longer storage period is considered for other reasons. We store other data for as long as this is necessary to fulfil the purposes, in particular as long as we use the data to safeguard legitimate interests. They will be deleted immediately if the reason no longer exists or if the purpose is fulfilled, unless a longer storage period is possible for other reasons.

Automated decision making (including profiling) does not take place.

6.5.1. Registration for participation in the event

We offer various options for participation in our event. The data collected for the mentioned purposes are shown in the following overview (voluntary information, however, only if provided by you):

For the conclusion and execution of the contract for participation in the event, including settlement and checking entitlement to benefits, for organizing the event and - if applicable - for inclusion on the waiting list:

Data Participant (full payer) Participant (university) Booth supervisor Journalist
Name, academic title (optional), company, address x x x x
Different billing address, recipient (optional) x x x x
Services booked x x x x
payment method x x x  
university ID   x    
Press card       x
Accompanying person details (optional) x x x x
Supplier number, tax number, purchase order number (optional) x x x x
Information on the intention to publish       x
identity card number        

The legal basis for this is Article 6(1)(b) GDPR or Article 6(1)(f). GDPR, insofar as we need the information to safeguard our legitimate interests in order to make contract execution and invoicing and participation in the event as convenient as possible for you, or insofar as we need the information to safeguard our legitimate interests in order to be able to offer you the possibility of free or discounted participation.

In addition to invoicing and allocation in our database for clear allocation of the person (e.g. if the same name is used):

Data Participant (full payer) Participant (university) Booth supervisor Journalist

Information on previous participation, customer number
if applicable former company

x x x x

The legal basis for this is Article 6 (1) (f) GDPR, provided that we need the information to safeguard our legitimate interests in order to enable you to settle your accounts smoothly and to avoid fragmentation of our data records.

To be printed on the name tag for the event:

Data Participant (full payer) Participant (university) Booth supervisor Journalist
Name, company of the participant x x x x
If an accompanying person is participating:
Name of the accompanying person
x x x  

The legal basis for this is Article 6 para. 1 lit. a GDPR, if you have given your consent. In addition, we base the processing on Article 6 (1) (f) GDPR as the legal basis, if we need information to safeguard our legitimate interests in order to facilitate the personal exchange of participants during the event. The name tag must be worn for access control purposes.

To get in contact:

Data Participant (full payer) Participant (university) Booth supervisor Journalist
Name, e-Mail address x x x x
Phone number (optional) x x x x


The legal basis for this is Article 6 para. 1 lit. f GDPR.

We process the name, title, company and company address of session leaders for printing in the program booklet and for publishing the program booklet as a PDF file on the website.

The legal basis for this is Article 6 para. 1 lit. a GDPR, as far as you have given your consent. In addition, we base the processing on Article 6 (1) (f) GDPR as the legal basis, insofar as we need information to safeguard our legitimate interests in order to enable our participants to be informed and exchanged personally even after the event.

If the participant (full payer, university, booth supervisor, press representative, session chairman or guest auditor) has booked the corresponding service, we will process the name, title, company and email address for printing in the list of participants.

The legal basis for this is Article 6 para. 1 lit b GDPR.

6.5.2. Speakers: Call for Papers, registration and confirmation of presentation

If you use the “Call for Papers” function, we process the data listed below for the purposes stated in each case (however, only if these were provided by you):

To carry out the application procedure for admission to the lecture program and for program organization:

  • Data of the speaker (Name, company, business address, Email, Mobile, optional: phone)
  • Title of the presentation
  • Optional: Data of co-author(s) (Name, Company, Email, Phone)
  • Optional: Comment

The legal basis for this is primarily Article 6(1)(b) GDPR. In addition, Article 6(1)(f). GDPR as the relevant legal basis, as long as we need the information to safeguard our legitimate interests in order to be able to offer a varied and selected lecture program within the framework of the event.

Once we have accepted your presentation for the event, you will receive a confirmation by e-mail. You can then use the form to register as a speaker. In this context, we process the data listed below for the purposes stated in each case (voluntary data, however, only if these were provided by you):

To include the presentation in the program, for the organization of the program and for transmission to interpreters:

  • ID for confirmation
  • Name of the speaker
  • Company
  • Title of the presentation
  • Optional: name(s) of co-author(s)

The legal basis for this is Article 6(1)(f). GDPR, if we need the information to safeguard our legitimate interests in order to enable you to organise and carry out the event smoothly and to provide other participants with information about the program.

For publication in print products and on the website and for the list of speakers:

  • Name of the speaker
  • Company, business address
  • Title of the presentation
  • Optional: name(s) of co-author(s)

The legal basis for this is Article 6 para. 1 lit. a GDPR, as far as you have given your consent. In addition, we base the processing on Article 6 (1) (f) GDPR as the legal basis, if we require information to safeguard our legitimate interests in order to enable our participants to be informed and exchanged personally even after the event.

To contact you:

  • Name, company, department (optional), telephone (optional), mobile number, email
  • Optional: contact details of the co-author(s)

The legal basis for this is Article 6 para. 1 lit. f GDPR.

In order to establish, execute and settle the contractual relationship:

  • Name of the speaker and booked services
  • Address
  • Optional: purchase order number, supplier number, tax number
  • Optional: payment method
  • Optional: Accompanying person
  • Optional: different billing address

The legal basis for this is primarily Article 6(1)(b) GDPR. In addition, Article 6(1)(f). GDPR as the legal basis, as long as we need the information to protect our legitimate interests in order to make the execution of the contract and billing as convenient as possible for you.

For the assignment of the speaker, for the information for session chairman, the admission into the lecture program as well as for identification on site

  • CV with information on name, company, e-mail, training and professional stations and situation
  • Photo of the speaker

The legal basis for this is Article 6 para. 1 lit. a GDPR, as far as you have given your consent. In addition, we base the processing on Article 6 (1) (f) GDPR as the legal basis, insofar as we require information to safeguard our legitimate interests in order to facilitate the smooth running of the event.

In order to be able to implement and ensure the technical requirements:

  • Name, company
  • Hardware and software used

The legal basis for this is Article 6 (1) (f) GDPR, as far as we need the information to safeguard our legitimate interests in order to ensure a smooth event.

6.5.3. Sponsor Registration

If you register as a sponsor, we process the data listed below for the purposes stated in each case (voluntary data, however, only if these were provided by you):

To conclude and implement the sponsorship agreement, including invoicing:

  • Company, contact person, phone, email, address, optional: Department
  • Optional: differing invoice address
  • logo, comment
  • Optional: purchase order number

The legal basis for this is Article 6 (1) (b) GDPR or Article 6 (f). GDPR, as far as we need the information to protect our legitimate interests, to make the execution of the contract and billing as comfortable as possible for you.

To contact you:

  • Name of contact person, e-mail, phone number

The legal basis for this is Article 6 para. 1 lit. f GDPR.

6.5.4. Registration exhibitor

If you register as an exhibitor, we process the data listed below for the purposes stated in each case (voluntary data, however, only if these were provided by you):

For the conclusion and execution of the contractual relationship including invoicing:

  • Company, Address, Data contact person
  • Optional: differing billing address
  • Information on exhibition space
  • Optional: purchase order number, supplier number, tax number

The legal basis for this is Article 6 (1) (b) GDPR or Article 6 (f). GDPR, as far as we need the information to safeguard our legitimate interests, in order to make the execution of the contract and billing and participation in the event as comfortable as possible for you.

To contact you:

  • Name, company, department (optional), phone number (optional), mobile number (for on-site contact), e-mail contact person

The legal basis for this is Article 6 para. 1 lit. f GDPR.

To publish you as an exhibitor in our print products on our website:

  • Company

The legal basis for this is Article 6 para. 1 lit. a GDPR, insofar as you have given your consent. In addition, we base the processing on Article 6 (1) (f) GDPR as the legal basis insofar as we need information to safeguard our legitimate interests in order to enable comprehensive information about our event and the participants to make contact with exhibitors.

6.5.5. Order conference proceedings

If you order conference proceedings, we process the data listed below for the purposes stated in each case (however, only if these were provided by you):

For the completion and execution of the order including invoicing:

  • Name, billing address
  • Company
  • Optional: Department, position
  • Optional: purchase order number, supplier number, tax number
  • Optional: Different delivery address
  • Information on desired services
  • Method of payment and invoice data
  • Transmitted data within the scope of a file upload

The information collected depends on the service ordered.

The legal basis for this is Article 6 (1) (b) GDPR or Article 6 (f). GDPR, as far as we need the information to protect our legitimate interests, to make the execution of the contract and billing as comfortable as possible for you.

To contact you:

  • Name
  • E-mail

The legal basis for this is Article 6 para. 1 lit. f GDPR.

7. Transparency information for general communication with the ACC

We hereby inform you about the processing of your personal data if you contact us by e-mail, fax or telephone or communicate with us or our employees in this way (general communication), irrespective of the functions of our website.

As part of the general communication by e-mail, we collect the data provided by you, in particular your e-mail address and, if stated, the name and a telephone number, as well as the date and time of contact, if applicable, and other information provided by you, in order to be able to process your request.

If you contact us by telephone or fax, we collect the data you provide, in particular your telephone and/or fax number, the date and time you contacted us, and other information you provided in order to process your request.

We process the data generally for the execution of a contract or for pre-contractual measures in accordance with Article 6 para. 1 lit. a GDPR, if the information is communicated on the occasion of a contract or a contract initiation (for example a concrete inquiry for the transmission of an offer or an e-mail communication with reference to a concrete project). In addition, the processing of your data for the protection of legitimate interests pursuant to Article 6 (1) (f) GDPR may be considered as a legal basis. Our legitimate interest is to be seen in the provision of services and the possible expansion of our customer base.

The provision of the information is neither required by law nor by contract, nor is it necessary for the conclusion of a contract. There is also no provision obligation. If you do not provide us with certain information, we may not be able to process your request or only to a limited extent. Exceptionally, for legal reasons, it may be necessary for you to provide us with certain information in order to be able to process declarations with legally binding effect, for example for the conclusion or execution of a contract, or to be able to identify you as an authorized person.

Data collected in the course of establishing contacts or inquiries will be stored for as long as their processing and any measures that may be taken from them make this necessary.

Under the conditions described in more detail, they are entitled to the rights of the persons concerned mentioned in Section 5.5.

8. Use of personal data for direct advertising

We use the contact data you have provided to us in connection with your registration for the event (name, company, address, telephone and, if applicable, fax number, e-mail address) to send you information on future ACC events in accordance with the legal requirements of § 7 Para. 3 UWG, Article 6 para. 1 lit. f GDPR.

If you do not wish to receive such information or no longer wish to receive it, you can object to the further use of your data for this purpose. You can declare your objection by post, e-mail, fax or any other means provided by the ACC (e.g. a corresponding link in an e-mail)

In the event of objection, we will delete the data immediately, unless you have expressly consented to further use of your data or we reserve the right to use data beyond this, which is permitted by law and about which we have informed you or informed you.

 

 

Status: November, 2020

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